The average person spends 28% of the whole work day just sending and answering emails. But if you have a PC or are communicating with someone who doesn’t have an Apple phone, just follow these instructions. If you already have a Mac, you can probably use iMessage. It’s really distracting to have to simultaneously monitor emails on your desktop and messages on your phone, so try keeping them all in one place instead. The best event management software options should help you accomplish tasks like: build your budget, search for event venues, designing your floor plan or layout, collaborate with key stakeholders, and help market the event itself. Tools such as Buffer, HootSuite, and Everypost consolidate multiple channels into a single dashboard so you can have a bird’s eye view of what content you’re distributing and how your event audience is reacting to it without toggling between a half dozen sites.
Funnel all your event social media feeds into one platform. Here are some ideas for using employee training videos that you directly apply to your event. In the week leading up to the event, send a link to a password protected video set that staff can review (and preferably be quizzed on) that preps them for the big day. Try the world’s best all-in-one event planning software Use chatbots before your event to establish your event brand voice and tone, provide customer service support, and gather data on your audience through things like polls or surveys. Use chatbots to communicate with event attendees.
Set your event vendors up with the same late fee parameters and figures that you use with your clients (the size of the fee doesn’t matter it’s very existence should be enough to strike fear into their hearts). Nothing lights a fire under a person quite like throwing good money away. So even though everyone secretly hates your friendly reminder emails, adding a meme can help trigger the memory forming centers of our brains (because by definition a meme is assigning meaning to an otherwise meaningless image) and help participants feel a greater sense of community having participated in (or at least can recognize) the almost tribal like sharing that led to them knowing this particular bit of micro information. Memes have a scientifically proven effect on the human brain. Send deadline reminder memes to partners, sponsors, and teams. Don’t put new hires on staff for your most important events until you’ve seen how they can perform at smaller, less intense ones at least once. Working with event staff is a skill unto itself. Also be sure to get your scope of work in writing too. So in your contract, make sure you include rules for what happens when significant changes occur 1-3 months out, 1-4 weeks out, and the day of-1 week out. Have rules regarding last minute event or contract changes.Īlthough there are plenty of ways to handle last minute event changes, prevention is key. Pick up new timesaving event planning secrets 1. How can an event planner improve? With some great timesaving event planning tips and tricks of course! We’ve gathered 27 of the most creative and effective productivity strategies known to the modern event planner in this list of ideas that will surprise, inspire, and, ultimately, inform your event process.